Writing business emails can be time-consuming, only learning some useful phrases will save y'all lots of fourth dimension. In this postal service, you lot will detect over 150 useful email phrases to assistance you lot brand your emails more varied and rich. We've divided them into 3 chief categories: opening lines to offset your email, body lines to convey the message, and closing lines to finish off.
You tin can also download our free guide How to write professional person emails in English language, for more phrases, psychology-backed tips and strategies to go more responses to your emails, templates to save fourth dimension, and examples to avert miscommunication at work.
Before we offset, below is a quick template you tin can apply for your professional emails. Following a stantardinzed email template and a few easy tips will help your readers follow your message easier.
#ane Opening Lines
If you are looking for ideas for your electronic mail opening and greetings, here you have different types of opening sentences.
ane.a Being social
Past adding these at the offset of your emails y'all will sound more friendly and social.
- I hope yous had a skillful weekend.
- I hope you had a corking trip.
- Hope you had a nice break.
- I hope you are well.
- I hope all is well.
- Hope you're enjoying your holiday.
- I hope this e-mail finds you well.
- I hope you enjoyed the upshot.
- I'm glad we had a take a chance to conversation at the convention.
- It was great to run across you on Thursday.
- It was a pleasure to meet you lot yesterday.
one.b Reason of the email
Tell them why you're writing this email.
- I am writing to you about our terminal meeting/your presentation yesterday/our next outcome.
- I am writing to you lot with regards to/regarding/concerning/in connection with...
- I am writing to ask/enquire/permit you know/ostend/bank check/invite y'all to/to update yous on/inquire for a favor...
- I am writing you to follow up on...
- I am contacting you lot to inform...
- I am reaching out because...
- This is just a quick note to...
- This is simply a quick reminder...
- I wanted to allow you know that...
- Might I take a moment of your fourth dimension to... (very formal)
- It'south [Your Proper name] from [Your Company].
- This e-mail is just to let you know that...
one.c Replying
- I just got your request for...
- I just read your electronic mail nigh...
- As nosotros discussed, I would like to send you...
- Thank you for your e-mail most...
- Cheers for your email this morning time/yesterday/on Midweek/last calendar month...
- Thank you for your feedback on/your invitation/your proffer
- Thanks for sending/request about/attending
- Thanks for your quick reply.
- Thanks for getting back to me and then quickly.
- Thanks for reaching out (to me).
1.d Apologizing
- Sorry for my late reply.
- Pitiful that information technology took me so long to go dorsum to you.
- I apologize for the late response.
- Sorry it's been so long since my final email.
- I was sorry to hear about...
- Please have our apologies for any inconvenience caused.
Go on reading: How To Start An Email - 45 Great Ways To Practise It
#2 Body Lines
2.a Attachments and data
- I've attached…
- Please notice [file] attached.
- I'chiliad enclosing [file].
- Please see the information below for more than details near...
- The parts in bold/in red/in blueish are my comments/are the changes we made.
- Here's the certificate that you lot asked for,
- I've attached [file] for your review.
- I'thousand sending you [file] equally a pdf file.
- The attached file contains...
- Could you please sign the attached form and send information technology back to u.s.a. past [date]?
- Here's the [document] we discussed.
- [file] is attached.
- Please take a look at the fastened file.
- Take a look at the [file] I've attached to this electronic mail.
- I've attached [file].
- More information is bachelor at world wide web.talaera.com.
- Please note that...
i.b Requests and inquiries
- Could you please...?
- Could you possibly tell me...?
- Can y'all please fill out this grade?
- I'd really appreciate it if yous could...
- I'd be very grateful if you lot could...
- It would be very helpful if y'all could ship united states/me...
- I was wondering if you could/if yous would be able to...
- If possible, I'd like to know (more than) about...
- Please find my two main questions below.
two.c Asking for clarifications
- I didn't/don't fully empathise [something]. Could you delight explicate that over again?
- I didn't quite get your indicate about [something]. Could you be more specific?
- Could you lot repeat what you said nigh...?
- Could you give us some more than details on...?
- If you could please shed some light on this topic, I would really appreciate it.
- Could you lot please clarify [something]?
- Could you please clarify when you would like us to finish this?
- When exactly are you expecting to have this feature?
- Hither are the details on...
- Could you please clarify what you would similar us to do about...?
- If I understood yous correctly, you would similar me to...
- What exactly do y'all mean past [something]?
- Could you explain what you mean by [something]?
- In other words, would you like u.s.a. to...
two.d Sharing data
Use these helpful phrases when need to give or receive some information (or when you already did).
- Give thanks you for letting me know.
- Thank you for the heads up.
- Thank you for the notice.
- Please note...
- Quick reminder...
- Simply a quick/friendly reminder that...
- Thank you for sharing.
- I'd similar to inform y'all that...
- Just a quick heads up -
- Thank you for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
2.east Getting and giving blessing
- Please let me know if this is OK with you lot.
- What are your thoughts (on this)?
- What do you think?
- Delight let me know what you think.
- We just need the thumbs up/the greenish light. (=we're waiting for approval)
- You (totally) have the dark-green lite!
- He approved of information technology, so you tin can become ahead with the projection.
two.f Scheduling
- I'd like to schedule a meeting on [24-hour interval] if yous are available/free then.
- I am available on [day], if that'south user-friendly for you lot.
- Would you exist bachelor on [twenty-four hours]? If so, I'll ship y'all an invite soon.
- Tin can you make it on [mean solar day]? If and so, I'll book appropriately.
- I'thousand afraid I can't make it on [day]. How well-nigh...?
- (Due to...) I'm afraid nosotros need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting.
- We are sorry to inform you lot that the interview/meeting scheduled for [day] will have to be rescheduled.
two.g Giving bad news
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'1000 afraid it volition not exist possible to...
- Unfortunately, I take to tell y'all that...
- I'm afraid that nosotros tin't...
- We regret to inform you lot that...
- I regret to inform you that (due to...) ...
- After careful consideration, we take decided (not) to ...
- Due to [reason], it won't exist possible to...
- It'south against company policy to...
- I tried my all-time, only...
- Despite my best efforts, ...
- I can't see how...
- I'yard sorry but it's out of my easily.
- I'm afraid I won't exist able to...
- I'm distressing to tell you that...
#3 Closing Lines
3.a When something is expected
Do you need a reply? Are y'all asking for a favor or you are meeting soon? These sentences are perfect for those moments!
- Looking frontward to hearing from you soon.
- I wait forward to hearing from you soon.
- Please let me know if this works/if yous are available/if that sounds skillful/if you can/if you can help/if you demand to reschedule...
- I await forward to seeing/meeting you.
- Run into you on Thursday/next week.
- Cheers.
- Thank you in advance.
- Thanks for everything.
- Thanks.
- Any feedback y'all can give me on this would be greatly/highly/much appreciated.
- If yous could have it gear up past tomorrow/the cease of next calendar week, I would really appreciate it.
- I would capeesh your help in this matter.
3.b Offer assistance or information
- I promise yous find this helpful.
- I promise it's clearer now.
- I hope that answers all your questions.
- If we can be of any further aid, please let united states know.
- Permit me know if you need whatever aid.
- For further details...
- If you take any (more) questions (nearly)...
- In the meantime, if y'all demand whatever more information,
- If you need more than information/more info/further information,
- I know that'south a lot to take in, so let me know if anything I've said doesn't make sense.
- ... please do non hesitate to contact me.
- ... please experience costless to contact me/to arrive touch.
- ... delight let me know.
- ... drib me an e-mail/drib me a line.
iii.c Apologizing (once more!)
- Thanks for your understanding/for your patience.
- Cheers again for your agreement/for your patience.
- In one case once more, delight accept our apologies for whatever inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I promise this is okay with you.
- I actually hope we tin can find a solution soon.
- I hope you can understand.
- Deplorable I couldn't be of more assistance.
3.d Friendly means to say 'bye'
- All-time regards,
- All the best,
- All-time wishes,
- Cheers, (*mutual in the UK and Australia, breezy in other countries)
- Have a swell weekend!
- Take a wonderful solar day!
Keep Improving Your Business organization Emails
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- 'Stay safe' - How to Transport Actually 18-carat Emails During the Pandemic
- 8 Great Idioms To Enhance Your Professional person Emails
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- How To Write Clear Emails With These 4 Practical Concise Writing Tips
- 100 Business Abbreviations That Will Make Y'all Look Like An Proficient
- 12 Relatable Tweets That Sum Up How We Feel Almost Professional Emails
- The Anatomy of Excellent Concern Storytelling
- 32 Important Best Practices To Streamline Your Slack Advice
- The Best Comprehensive Guide To Time and Dates in English
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[Article originally posted in December 2018 and updated in January 2022]
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